Data management is focused on the understanding and control of critical and non-critical information, ensuring that your business has the necessary data storage and management systems in place to operate efficiently and empower yourself to take advantages of growth opportunities. If you can’t tell your big data from your cloud storage however, don’t worry. Here are 10 key steps to understanding and formulating a plan for your data management.
1. Get to know your data
The first stage of understanding your data management plan should be to understand your data. The origin of your data and the relationship that you have with the contacts within your database will be a key factor to consider when assessing how to best manage your records.
2. Understand your compliance requirements
Once you have a grasp of the data you are dealing with, you will need to confirm what compliance requirements are in place and the necessary precautions you will need to take to ensure the security and privacy of this data. With the GDPR on the horizon, it’s more important than ever that you are accountable, responsible and compliant with your data handling.
3. Manage your costs against the benefits
Especially for SMEs, cost can be a major factor in your data management and storage solution. It’s important however, that you ensure that the solution you are investing into is not only capable, but also reliable, secure and allows room for growth. The cheapest solution is not always the best option, and can often end up costing more in the long run.
4. Expandability and scalability for future growth
Allowing room for growth when creating your data management and storage plan is key, as it can define the profitability and expandability of your business, and the last thing you need is for your data to become the limiting factor in your business’ growth. Package solutions are a great idea for SMEs, as they allow for easy scalability by upgrading your storage requirements as you go.
5. Cloud vs onsite storage
Cloud storage is quickly becoming the favourite among businesses across the globe, and for a good reason. Allowing for significantly easier scalability, flexibility and cost-saving, cloud storage can be a highly efficient option. Take some time to assess the options available and see which suits your requirements.
6. Data security
In the upcoming GDPR, the business takes a lot more responsibility for the use, keep and distribution of their data, and the responsibility is on the business to prove that they are compliant. Ensure that your data is secure, and that you are keeping record of data sources, opt-ins and communications. If unsure, consult with a data security specialist.
7. Keep on top of your data
Proper data management relies on constant monitoring and updating. Making sure that your records are updated when contacts information changes is a great way to keep your data fresh and relevant, and prevent issues with outdated data featuring incorrect information. This is an ongoing process and needs to be monitored to ensure your records are always up-to-date and compliant with all regulations.
8. Create a contingency and disaster recovery plan
Part of your data solution that needs to be accounted for is your contingency plan. In the event of an equipment failure, or cyber-attack, how will you recover? Make sure that you are utilising efficient backups to help you restore should you lose any critical data. Having a contingency plan in place, supported by an expert team available to offer support can be the difference between surviving or not.
9. Reliable Data Management Provider
Creating and managing your only data infrastructure is time consuming, expensive and complex, and for most SMEs, the upfront and ongoing costs associated with the equipment and expertise can be vast. Opting to use a data specialist who can deliver the service in one, simple, low-cost package can allow for all of the benefits of a bespoke data infrastructure, without the costs. This can also allow for a range of other benefits, including managed, expert support and simple expandability for growth.
10. Talk to the experts
If you’re unsure about any aspect of your data storage or management, or if you just want some friendly consultancy to help optimise your current solution, Servnet are here for you.
Give us a call today on +44 (0)203 666 5222 to find out more and one of our friendly, professional team will be happy to help.